Reimbursement Policy for Dinner & Cab Expenses

1. Scope

• This policy outlines the reimbursement procedure for dinner and cab expenses incurred by employees who work beyond regular office hours.

2. Eligibility

• Employees are eligible for reimbursement if they meet the following criteria:
• • Work beyond 9:30 p.m.
  • Any order of food or any booking of a cab should be made after 9:30 p.m. only. Booking or placing an order before the designated timeline will be treated as rejected.

3. Reimbursement Conditions

• Dinner Reimbursement:
• • Employees who work beyond 9:30 p.m.

• Cab Reimbursement:
• • Employees who work beyond 9:30 p.m. The reimbursement covers transportation from the office to the employee's residence or the location mentioned in para 4.

4. Limitations

• Food reimbursement amount is max to Rs 250 per person.
• Cab reimbursement limited to travel within Faridabad, NOIDA, Delhi, and Ghaziabad and Gurgaon only.

5. Approval Process

• The day, the team or team member is working beyond the office time, the PM of that project needs to get the prior approval email from Vikas sir and Abhinav sir. Otherwise, the reimbursement bill will be rejected.
• Reimbursement claims will be reviewed and approved by manager.
• Approval is contingent upon adherence to the policy guidelines and the provision of necessary documentation.

6. Submission of bills and payoff:

• The bills need to be submitted on the weekly basis.
• The bill will be get paid off on the monthly basis.
• Claims must include relevant receipts and a brief explanation of the circumstances necessitating the expense.

7. Policy Review

• This policy will be reviewed annually to ensure relevance and effectiveness.

8. Compliance

• Employees are expected to comply with the guidelines outlined in this policy.

9. Contact Information

• For inquiries or clarification regarding this policy, please contact HR Department.

10. Disclaimer

• This policy is subject to change at the discretion of Triazine Software Private Limited.